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Yuxin Yongchuan Washing Plant Improves Standardization of File Management
Text / Zhong Botu / Chief Editor / Long Yong December 25, 2019 [ Large Middle Small ]

Yongxin Washing Plant of Yuxin Energy Co., Ltd. promotes annual work in conjunction with party building, and strives to be strict, accurate, practical, and "three-character", and comprehensively promotes the standardization and standardization of archives management to ensure that archives are safe, accurate, and complete.

Pay attention to the word "strict" and control the security of file management. In accordance with the requirements of "eight preventions" such as dust protection, fire prevention, and theft prevention, the archives security responsibilities will be implemented to the post. The archivist will regularly perform security inspections on the facilities to which the archive room belongs on Sunday and Sunday to ensure that the archives are not damaged, lost, and archived information. Not leaked. The hardware has perfected supporting measures for fire extinguishers and thermo-hygrometers, established and improved 7 archives storage, confidentiality systems, and emergency response mechanisms. This year, 302 volumes of archives were collected and 6 volumes of key archives were rescued and protected, effectively ensuring the quality and safety of the archives.

Highlight a "quasi" word to standardize the archives management process. Based on the semi-annual self-examination as the starting point, the four archival irregularities were rectified, the archival "difficulty" was resolved, and the work responsibilities and time limit of each link such as receiving, combination numbering, borrowing, signing and returning were clearly identified in a timely manner. At the same time, each department has identified part-time archivists, and selected three full-time part-time archivists to go out to exchange and learn advanced management experience, find gaps, fill in shortcomings, master the main points of daily archiving, and promote the archival through awareness of the importance of archival management. Management work is standardized, standardized, streamlined and accurate.

Focus on a "real" word, improve the file facility hardware. This year invested nearly 100,000 yuan to renovate the archives room, purchased 70 cubic meters of dense cabinets, equipped with desiccant, insect repellent, rodent control board and other items, and regularly check to ensure that the room reaches fire, burglar, high temperature, and Moisture requirements. At the same time, strengthen system construction, establish and improve a series of supporting systems such as the “Archive Room Management System” and “Archives' Post Responsibilities”, include archive work into the target management assessment system, clarify the division of responsibilities, refine the responsibility list, and form a first-level At the first and second levels, we will implement the work pattern to ensure that archive management is implemented.

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